“Ugh! Where did the time go?!” How often have you asked this question at the end of your workday? Are you left wondering where all the time went on many an occasion? Do you feel busy, busy, busy all day long only to carry your to-do list over into the next day? How are the highly productive people you know so confident, organized and … relaxed? Don’t you wish you could learn their secrets so you can boost productivity and enjoy successful days more often than not?
You can! The difference between the productivity haves and have-nots is a system. Highly productive people have a system in place to help them be more productive. And the strategies they use are easy to put into practice.
Six Simple Strategies to Boost Productivity and Be More Successful
Cease and Desist Constantly Checking Your Inbox
Constantly checking your email can be a hard habit to break. Try checking your inbox just a few times a day, like two or three times only. But don’t start your day by checking your email. Instead, set your email on pause and devote some time to checking off boxes on your own to-do list. Designate specific times on your calendar to check and respond to email. Don’t you feel more productive already?
Just Say No to Multi-Tasking
This is a big one, a really big one. Multi-tasking is not your friend. It’s a time sucker. So don’t do it. Productivity drops significantly when you multi-task. As much as 40 percent, folks! We make more errors and spend double the amount of time it takes to complete a task. We like to think we can focus on more than one task at a time, but science proves otherwise.
Give your full attention to the task at hand until it’s completed. It actually saves you time. And you’ll feel more focused and relaxed, too. Yesssss!
Block Your Time and Manage Your Tasks
A simple way to avoid multi-tasking is to use the time-blocking method to plan your day. All your tasks and events get blocked on your calendar. From potential client calls to checking email, from exercising to making dinner. A time for everything, and everything in its time. Time blocking, that is.
But don’t overdo it. Leave enough white space in between your time blocks on your calendar to allow for breaks. Make sure its a schedule that is actually possible for a human to keep.
Knock Out Your Top 3 Tasks First
What are the top three tasks that you want to get accomplished today? These are your goals, determined before you start reading emails and taking calls. Make a habit of writing down or typing out your top three tasks the night before. Then you can start your day by marking these tasks off first.
Start Your Day Early at the Crack of Dawn
Highly productive people make good use of the early morning hours. Go for a walk. Listen to a podcast. Invest in yourself first so you have the energy to tackle your day.
Get a good start on your day by having a plan in place the night before. If you’re time blocking, this will already be done except for writing down your top three tasks.
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Play it Smart. Delegate to Boost Productivity!
Delegating is one of the smartest decisions you can make for you and for your business. Hiring a virtual assistant is the perfect solution for the overworked and overwhelmed entrepreneur. What tasks have you got on your plate that someone else could do for you? What are the tasks you simply do not want to do? Delegating tasks frees you up to do more of what you love. Here’s a short list of common tasks highly productive people outsource:
- Social Media Management
- Content Marketing
- Blog Management
- Image Sourcing
- Proofreading and Editing
- Graphic Design
- Web Development
Highly productive people are masters of task management. But you can learn their secrets, boost productivity, and own successful days.
Take the time to invest in yourself early each day. Start time-blocking to focus on a single task and avoid time-consuming distractions. Take control of your days and your schedule. Putting these simple steps into practice every day will make a world of difference in your productivity and the bottom line of your business.
If one of you just isn’t enough to get on top of all that work and still enjoy your life, delegate. Hire the best virtual assistant and get your tasks under control again. Contact Rockin’ Robin Virtual Assistance LLC at (307) 631-1867 or schedule a free consultation today and start focusing on your business, not your tasks.
Rockin’ Robin Virtual Assistance LLC
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